Development of a Centralized Equipment Inventory and Borrowing Management System for Monitoring PCs and Computer Peripherals at Systems Plus College Foundation
Keywords:
Equipment Inventory Management, Equipment Borrowing Management, Network Monitoring, ICMP, SNMP, Hybrid Cloud-Local System, Systems Plus College FoundationAbstract
The management of PCs and computer peripherals in educational institutions requires accurate equipment records, updated availability information, and proper tracking of borrowing and returns. However, manual or separate records can make it difficult to maintain accurate equipment information, monitor availability, and track equipment borrowing and accountability across institutional facilities. This study proposes the development of a Centralized Equipment Inventory and Borrowing Management System for Monitoring PCs and Computer Peripherals at Systems Plus College Foundation (SPCF). The proposed system will integrate equipment inventory, availability, borrowing requests, custodian approval, returns, loan duration, and overdue monitoring into one centralized platform. It will use a hybrid cloud-local framework, where the cloud-based web system will manage centralized inventory and borrowing information, while a local network monitoring program will use ICMP (ping) and SNMP to monitor the connectivity status and network information of authorized PCs and computer peripherals across campus subnets. The study will employ a descriptive-developmental research design with a quantitative approach and will use Agile-Scrum for system development. The system will be developed and tested using authorized or sample equipment information and a controlled network environment, while actual monitoring of SPCF devices will depend on institutional authorization. The proposed system is expected to provide a more organized approach to equipment inventory, borrowing management, accountability, and network status monitoring across SPCF facilities.
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Copyright (c) 2026 Mary Tinkerbelle Sy, Amiel Dhanrho Tuazon, James Macam Canon, Ralph Nathan Laurance San Jose, John Kenneth David (Author)
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